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Recruitment Administrator/Assistant

Job information
Closing date 12 pm on 2 November 2020

Job details

Our well established client is looking for a Recruitment Administrator/Assistant to work within their Hereford office on a temporary contract for 4 to 5 months. The role is a full-time position working 37.5 hours a week and the position will involve placing job adverts, arranging interviews & sending out invites, scanning paperwork and general recruitment duties.


• To process, update and maintain employee records
• Provide first line response in line with policies and procedures and sign post as appropriate
• Ensure information held in respect of future, current and leaver employees complies with current legislation and best practice.
• Ensure effective communication with Payroll on new starters and other related issues to enable salaries to be paid correctly and on time.
• To follow the relevant procedures for ensuring that information and data is collected and recorded accurately thus enabling the production of reliable analyses and reports.
• To be responsible for continuous improvement in own areas as well as across the team
• Ad-hoc administrative support for recruitment and HR programmes of work as appropriate
• Maintain system for contracts, changes and termination of employment for company staff
• Arrange and maintain system for Occupational Health checks
• Maintain Mandatory Training system
• Arrange Risk assessments where appropriate
• To provide efficient support on a range of recruitment and HR activities.
• Provide reception duties for patients/visitors/staff visiting company offices
• Answer telephone calls to the company and managing queries.
• Provide full recruitment and HR administration support for the company that include include producing letters, reports, documents and taking/transcribing minutes, while working to tight   timescales and deadlines.
• Provide full recruitment administration support to the practices across the GP Federation.
• To plan, liaise and organise meetings as required. This will involve managing electronic diaries for all Directors and senior managers.
• To assist in the production of documents, charts, tables, etc., by use of Microsoft IT Packages, e.g. Word, Excel, Powerpoint and use Outlook to disseminate certain information/documents by  Email.
• Ability to work flexibly providing cover to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately.
• To actively participate in any developmental work.
• To carry out any other appropriate duties as required.

For more information contact

If you are interested and would like to apply for the role, please send your CV to or call 01432 383890

Hoople Ltd is working on behalf of our Client as a Recruitment Agency.